While we do not generally require that you provide us with personally identifiable information, such as your e-mail address, name, mailing address, and telephone number (together "Personal Data"), in order to visit and use this web-site, and any sub-sites thereof, (together "the Site"), published and maintained by Doccly (with main office address Dover Building, Castleman Road, Cape Town, South Africa), or its subsidiaries or branch offices world-wide, (together "Doccly"), please note that in order to take part in some of our functions and activities and to get access to some of our products or services, it will be necessary for you to provide Personal Data on certain areas of the Site.
By providing any Personal Data to us on the Site, you fully understand and unambiguously consent to collection, use, and transfer of such Personal Data on the terms and conditions outlined in this privacy notice ("Terms of Privacy"). If you do not agree to these Terms of Privacy, do not provide Personal Data to us on the Site. Moreover, we reserve the right to change or modify the Terms of Privacy at any time as posted, following for example changes in applicable legislation.
Our goal at Doccly is to provide all customers with the highest quality products and services. In order to process your purchases, and to ensure that you receive quality products and customer services, we collect certain Personal Information directly from our customers. You can visit the Doccly website without identifying yourself or providing any Personal Information. At certain times, however, we ask you to provide information that will enable us to provide you with important product information, complete a transaction, enhance your site visit or to follow up later. Your participation is completely optional.
In these instances, we may ask for your name, address, e-mail address, telephone number, information about a product you have purchased, billing information, or other information. We may also keep records of previous purchases made by you, information we have provided to you, and details of any enquiries, complaints or compliments made by you and our response, if any (your "Personal History"). Your Personal Information and Personal History will be added to our customer database.
For each visitor to the Site, Doccly web servers automatically recognize and store information which is not normally deemed to be Personal Data, such as the visitor's IP address and domain name. We use user information to understand visitor traffic patterns through the Site for purposes such as enhancing their usability. Your computer provides this user information automatically each time you log on, unless you have activated blocking technology available in some browsers. When you visit the Site we may use so called "cookies" which store certain user information on your computer and allow us to customize your experience to better match your interests and preferences, or to simply facilitate you signing in to use the services. Most browsers will allow you to erase cookies from your computer hard drive, block acceptance of cookies, or receive a warning before a cookie is stored. However, if you block or erase cookies, we may not be able to restore any preferences or customization settings you previously specified, and our ability to personalize your online experience would be limited. Please refer to your browser instructions to learn more about these functions.
Should the Personal Data held by us no longer be required by us for any of the purposes set out in the section "Use and Disclose of Personal Data" above, we undertake to take reasonable steps to destroy or de-identify the Personal Data after a reasonable period of time has elapsed. If you provide Doccly with Personal Data, you shall have the right, on reasonable prior written notice, to request inspection, change, amendment, or deletion of such Personal Data. However, we reserve the right to, subject to applicable law, charge a reasonable fee for inspection of your Personal Data held by us. Instructions on how to request inspection change, amendment, or deletion of your Personal Data will be given at the point of collection, and if not given at the point of collection, such instructions will be provided by your [Privacy Contact] below upon request.
Your Personal Data may be transferred to Doccly offices operating in countries outside South Africa. Each of those Doccly offices will comply with Doccly internal policy relating to processing of personal data.
Unless it is for any of the purposes set out under the section "Use and Disclose of Personal Data" above, Doccly will not transfer (other than for routing purposes) the Personal Data you provide on the Site to any third party, except (a) with your consent; (b) as may be required by law or court order; (c) to persons or companies with whom Doccly has contracts to carry out the internal operations of the Site or our business; or (d) we reasonably believe that they are subject to law, binding scheme or contract which upholds principles for fair handling and adequate level of protection of Personal Data.
Doccly reserves the right to cooperate with government officials in any investigation requiring either information or reports about lawful or unlawful activities. This includes any Personal Information or Personal History information. We reserve the right at any time to collect, use or disclose any information reasonably required for the purposes of these investigations. Doccly may also exchange information with other companies and organizations for fraud protection and credit risk reduction. Although Doccly websites may contain links to other sites, Doccly and its affiliates are not responsible for the privacy practices or the content of such sites and expressly disclaim all liability associated with your use of and the content on such other sites.
The primary purpose of our collection of this information is to be able to provide products and services to you, to provide you with customer support services, to seek your opinion from time to time, and to compile marketing and other statistics for use by Doccly. However, Doccly may also use this information with data from third parties to provide information to you on Doccly products, services and promotions, and on complementary products and services offered by our affiliated companies and others. At times we collect Personal Information with third parties, who may also keep your Personal Information. When we do so, the identity of the third party will be made known to you. Personal History information is primarily used for customer support, statistical and customer service purposes.
Your Personal Information and Personal History will be kept confidential and be used to enrich your customer relationship with Doccly. For instance, we may inform you of product upgrades, special offers, updated information and other new Doccly products and services we feel may be of interest to you. When you visit our company websites, we want to help you find information quickly and to personalize your visits.
We undertake to take reasonable steps to ensure that the Personal Data we collect from you are accurate, complete and up to date. However, you are under the obligation to provide only Personal Data which are accurate, complete and up to date at the time of the collection. Should you later on establish that Personal Data held by us are not accurate, complete and up to date, we will upon your written notice take reasonable steps to correct the Personal Data.
While Doccly cannot guarantee that unauthorized access will never occur, rest assured that Doccly takes great care in maintaining the security of your Personal Data and in preventing unauthorized access to it through the use of appropriate technology and internal procedures.
We will not share your Personal Information with anyone outside Doccly and its affiliated companies, except to the extent necessary to fulfill the purposes described or where we have collected Personal Information with a third party as noted above. When we employ other companies and individuals to perform functions on our behalf—such as delivering products, sending postal or electronic mail, analyzing data, taking product orders, providing marketing assistance, processing credit card payments, and providing other forms of customer service to our customers—and where we collect Personal Information with third parties, we ensure by contractual means that these third parties may not use your Personal Information for any other purpose without your knowledge and consent.
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