Best Practice Legacy Systems Are A Security Gamble in Law
Aug 18, 2022 (CAPE TOWN, South Africa) — It is a gamble to be using legacy systems in law firms. Modernize software to prioritize security.
Future-proofing is a necessary step for any law firm who would like to preserve their success. Virtual court sessions, video client meetings, and remote work all support the necessity of a good cloud storage strategy.
Sensitive client data must now be kept online. There is no escaping the fact that our profession is moving to reflect the technological advancements of the world around us. We need to make some changes. But because remote work and storing documents online is our new reality, we need to consider the risks that this approach creates.
Taking the conservative approach
We are taught to take the conservative approach. We need to act wisely. Reduce risk. This applies to all areas of our industry. But the conservative approach is not sticking with the legacy system.
Using a legacy system is a gamble.
Outdated systems put us at risk. They cause issues for security. Legacy systems must be jimmy-rigged to be useful for today's staff. Each compromise weakens the system a little more.
The use of technology
We use technology to get more done. If we are not meeting this goal with the systems that we have then it is time to change. Newer systems manage documents for us. We can work together from all over the world. And spend less time fighting with outdated software. We get more done.
It is already difficult to find support for outdated systems. Soon it is going to be impossible. Inevitably, you are going to get to the point where you cannot fix what is broken anymore. If you customize too much, you will be chained to your bespoke machine. When the cat spills a cup of tea over your PC, you will be stuck.
Data volume and variety
The modern law firm is handling a growing amount of data. Even in a small firm, there are many new documents to be stored every day. As this number grows, we need to find a way of storing everything. Securely. There is also great variety in this data, emails, documents, video, audio, images, metadata, unstructured data, and structured data. Most of this data never exists on paper. Legacy systems often cannot handle this volume and variety of data.
Regulatory and governance mandates are changing rapidly. This is a necessary reaction to the deluge of data we are experiencing, and it means that we have to act. There are regulations outlining everything, down to how long each document and email must be kept, where it should be kept, and whether you can ever delete it. Most legacy systems simply cannot keep up with these changing requirements and put law firms at risk of costly non-compliance.
And if you are still not convinced, here are 7 more reasons why you need to modernize.
The Doccly Lender solution
So it is simple, law firms need to start considering a move over to modern systems. Systems that are secure, easy-to-use, regulation friendly, and less of a gamble. Doccly Lender helps firms like yours make this move, and get more work done. It is the future, let's get going.
If you would like to learn more about how Doccly Lender would benefit your business, get in touch!